Coordinator
| Department: | |
|---|---|
| Location: | United States |
| Posted: | 01 March 2019 |
Description
OVERVIEW: Provide administrative and strategic support to a cohort of Directors and / or Partners.
PRINCIPAL RESPONSIBILITIES:
- Support Directors / Partners from an administrative perspective including:
- Answer phones, screen calls, and provide correspondence as needed
- Book meetings, conference rooms and videoconferences
- Coordinate all travel, accommodations and other reservations including the completion of itineraries (and manage any in-transit changes)
- Evaluate incoming requests and direct to appropriate parties as appropriate
- Impute expenses, receive and code receipts and submit expenses for reimbursement in a timely manner (by completing monthly travel expense reports)
- Manage schedules, maintain calendars, and anticipate the Director’s/Partners needs (e.g. setting up conference bridges, printing out materials, etc.)
- Provide professional correspondence responses on behalf of Director’s/Partners
- Screen phone calls and emails as required
- Copy editing/proofing client proposals and presentations
- Manage and update client and other external contacts
- Input Directors / Partner’s time into time tracking software on a weekly basis
- Be able to support, manage, and lead special projects and initiatives as needed
- Provide Backup for Receptionist when needed
- Exercise discretion and independent judgment when leading and managing special projects and matters of importance on behalf of the Directors/Partners
- Engage in content development when requested for company meetings and project needs
SKILL REQUIREMENTS, EXPERIENCE AND EDUCATION:
- Job Skills:
- Experience:
- 2-5 years related experience required with established track record
- Education:
- Bachelor’s Degree